Department of 10 · Setup 2 of 5
Connected tools
The company stack
- Grok BotRuns jobs
- QueueHolds work
- PeopleApprove
- HubSpotRecords
- Grok Bot Teams
- 10 company seats. The lead gets a morning brief, reps draft follow-ups from their queue, operations gets handoff notes.
- ChatGPT Business
- 3 builders use Codex to maintain and test the queue service.
- Claude Team
- 3 reviewers check results and update playbooks.
- Records
- HubSpot, Google Workspace and Supabase Postgres.
- Code
- VS Code and a shared repo.
Ground rules
One example service
- ReadsApproved HubSpot fields
- ChecksRemoves duplicates by stable deal ID
- AssignsGives each bot only its assigned work through a restricted app or export
- RecordsDraft and approval logged separately
The company builds and owns this queue service.
- App permissions sit on each member's identity. Bots under one member share that member's access.
- ChatGPT Business and Claude Team logins stay with their users. Bots get only the restricted app access.
- No shared logins and no blanket auto-send.
- If the integration fails, work falls back to manual.
- Enterprise-only controls are not assumed.